When running a business, having access to the right tools will make a great difference in your everyday operations. The best printer will make your own business efficient through cost-efficient processes and high-quality output. It is an important investment, which is the reason choosing the best printer must be carefully done.
With many printers in the market these days, choosing the right printer might be very overwhelming. If you are unsure where to start, the following are tips to help you make the right decision:
- Define Your Needs
Before you choose any printer for your needs, first identify your business’s scanning, copy, and printing needs. Know the volume of printing you need, whether color is necessary, and the kinds of documents required.
Consider also the paper handling abilities of a printer, like the capacity and size of paper trays. Knowing the printing needs of your business can help you choose a good machine for your own business.
- Choose Between an Inkjet and Laser Printer
If you haven’t purchased a printing machine lately, you might want a refresher on the key difference between an inkjet vs. laser printer.
An inkjet printer is designed to spray tiny ink droplets on a page. There are different kinds of delivery systems, but many consumer systems often use a separate ink cartridge, each with a printhead separating ink into microscopic droplets.
On the other hand, a laser printer uses lasers to generate static electricity. This kind of electricity attracts toner, which is then melted onto paper. Although a toner cartridge initially costs a lot compared to an ink cartridge, it last longer.
- Determine the Size
Don’t make the mistake of buying a printer, which doesn’t fit in your office. Before you begin shopping for printing machines, think of your installation space as well as how its location can impact productivity.
If choosing a printer means placing the machine in an inconvenient place, it can negatively affect the efficiency of your own workplace. Fortunately, inkjet and laser printers, both multifunction and single, are readily available in a compact size to accommodate a small space.
- Consider the Cost of Ink
The general rule of thumb is that the cheaper your printing machine, the more you can end up spending a lot on ink. An inexpensive printer is designed for consumers who don’t print a lot. That said, getting a cheap printer isn’t the most affordable way of doing printing business, especially if you regularly print.
Many print manufacturers include a price-per-page in a list of printers of specifications. Comparing monthly print needs as well as the duty cycle of a printing machine is a valuable resource when buying the best printer for the needs of your business.
- Check the Print Speed
An average printing machine may handle around 15 pages per minute. If you print hundreds of pages every day, then you might want to consider printer speed.
The Takeaway
Like the dating scene, buying the right printer may seem daunting and complicated. With a lot of options to choose from, you may not know what to choose. But to make a good decision, consider these tips from the pros.
